UNDERSTANDING OUR POLICIES: BOOKING AND CENCELLATION GUIDELINES

We’re delighted to have you considering Black Bear Lodge for your adventure. Our commitment to your satisfaction means we’ve designed straightforward deposit and cancellation policies, all clearly detailed, allowing you to reserve your spot with confidence and assurance.

Fishing

Fishing Trip Deposit:
For your Fishing Trip, a $200 deposit per person is required. This deposit should be sent in with the booking form by the group leader to secure your reservation. If possible, group leaders should send one check to cover everyone in their group. This helps keep things simplified on our end.

Fishing Trip Final Payment:
The remaining balance of your trip fees is payable in person upon your arrival at camp. Alternatively, you have the option to pay in full prior to your arrival. To ensure a smooth process, if you opt for early full payment, kindly submit it by April 15th. This allows us to securely process your payment before our summer departure.

Fishing Trip Cancellations:
In the event you need to make changes to your Fishing Trip reservation, we offer two options:

  1. Reschedule Within the Same Year: You can reschedule your Fishing Trip within the same year at no extra fee. To qualify, please make the cancellation at least one month ahead of your scheduled trip date. Rescheduling is subject to availability, and we’ll do our best to accommodate your request.
  2. Cancellation with Non-Refundable Deposit: Alternatively, you may choose to cancel your reservation, understanding that the deposit is NON-REFUNDABLE. This means that, in the event of cancellation, your deposit will not be refunded, ensuring transparency regarding our deposit policy. We kindly request that you notify us as soon as you are aware of your need to cancel your trip, allowing us to make necessary arrangements.

Hunting

Hunting Trip Deposit:
For your Hunting Trip, an $800 deposit per person is required. This deposit should be sent in with the booking form by the group leader to confirm your booking and secure your spot.

Hunting Trip Final Payments:
A second payment, $800, which is 1/3 of the total trip cost, is due by September 1st of the year preceding the trip date.
The final payment, $800, also 1/3 of the total trip cost, is due by April 1st of the hunting year.

**This payment schedule ensures that the total trip cost is divided into three equal installments, making it convenient for our guests to manage their payments.

Hunting Trip Cancellations:
In the event you need to make changes to your Hunting Trip reservation, you have two options:

  1. Transfer Your Trip: If you’re unable to make it for the scheduled hunting trip, you may transfer your trip payments to another hunter that you know, to take your spot for that year. This option allows you to ensure that your reservation is still put to good use.
  2. Full Cancellation: In the event of a full cancellation, where you choose not to transfer your trip payments to another hunter that you know, please be aware that your deposit is NON-REFUNDABLE. Additionally, if we are unable to find another hunter to fill your spot, you may potentially forfeit your full payment.

    *We recommend considering these options carefully when making your decision.